Title: Executive Assistant
Location: Wakefield, MA
Job Type: Full-Time / Non-Exempt
About the Role: The Executive Assistant will play a crucial role in providing high-level administrative support to executives and teams. This position requires a proactive, organized, and adaptable professional who can thrive in a fast-paced and ever-changing work environment. The ideal candidate will have the opportunity to contribute to the overall success and efficiency of the organization.
What You’ll Do:
- Provide high-level administrative support to senior executives, including calendar management, travel coordination, and meeting scheduling.
- Prepare and edit correspondence, reports, and presentations.
- Handle confidential information with discretion.
- Manage office resources to ensure smooth operations.
- Plan and execute corporate events and meetings.
- Serve as a liaison between executives and stakeholders.
- Manage communications, including emails and phone calls.
- Draft and edit executive communications.
- Support project teams by coordinating meetings and tracking deliverables.
- Facilitate cross-functional communication and information flow.
- Maintain organized electronic and physical files.
- Prepare and distribute meeting materials and agendas.
- Resolve administrative issues efficiently.
- Anticipate challenges and implement process improvements.
What You’ll Bring:
- Bachelor's degree or equivalent work experience.
- Proven experience as an administrative assistant or in a similar role, preferably in a dynamic and fast-paced environment.
- Exceptional organizational and time-management skills.
- Strong attention to detail and the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software applications.
Even Better If:
- Proactive and resourceful problem solver.
- Ability to maintain composure and professionalism under pressure.
- Highly adaptable to changing priorities and deadlines.
- Strong interpersonal skills and ability to collaborate effectively with diverse teams.