Office Administrator

Job Title: Office Administrator – Cannabis Processing & Cultivation Facility 

Location: Johnstown, NY 

Department: Administration / Operations 
Reports To: Director of Operations  

Employment Type: Full-Time 

Position Summary 

The Office Administrator will provide essential administrative support to our cannabis processing and cultivation facility. This role ensures smooth day-to-day office operations, handles ERP data entry, and supports both cultivation and processing teams with accurate recordkeeping. The ideal candidate will be detail-oriented, organized, and comfortable working in a regulated cannabis environment where compliance, accuracy, and discretion are critical. 

Key Responsibilities 

Administrative Support 

• Manage daily office operations including scheduling, correspondence, filing, and supply ordering. 

• Serve as the point of contact for internal staff, vendors, and visitors. 

• Support HR with onboarding documentation, training scheduling, and compliance recordkeeping. 

• Assist leadership with preparation of reports, meeting minutes, and presentations. 

ERP & Data Entry 

• Accurately enter and maintain cultivation and processing data in the ERP system (e.g., Business Central, METRC integration). 

• Track inventory, packaging runs, harvest weights, processing outputs, and shipment data. 

• Ensure data integrity, perform audits, and resolve discrepancies in ERP records. 

• Generate ERP-based reports for leadership to support decision-making and compliance. 

Compliance & Recordkeeping 

• Maintain organized digital and physical records in line with state cannabis regulations. 

• Assist in compiling compliance documentation for audits and inspections. 

• Support cultivation and processing teams in ensuring logs, manifests, and reports are up to date. 

Team & Cross-Department Support 

• Coordinate communication between cultivation, processing, sales, and leadership teams. 

• Provide administrative assistance for operational projects, vendor management, and facility scheduling. 

• Support finance with invoice tracking, purchase orders, and expense submissions. 

Qualifications 

• 2+ years of office administration, data entry, or operations support experience (cannabis industry preferred). 

• Strong computer skills including Microsoft Office Suite, ERP systems (Business Central preferred), and cloud-based platforms. 

• High attention to detail with excellent organizational and problem-solving skills. 

• Ability to handle sensitive and confidential information with professionalism. 

• Familiarity with cannabis regulatory systems (e.g., METRC, BioTrack) a plus. 

Work Environment 

• Office setting within a cultivation and processing facility. 

• May require occasional entry into cultivation and processing areas (with appropriate PPE). 

• Fast-paced environment with strict compliance and documentation standards. 

Compensation & Benefits 

• Starting compensation is $20-$22 per hour. 

• Health, dental, and vision benefits. 

• Paid time off and holidays. 

• Opportunities for growth within a rapidly expanding cannabis company.